Host Group Guidelines

When choosing the most appropriate speaker for your event, try to answer these questions:

  • What is the theme of your event?
  • Who is your audience?
  • What is the knowledge level of your audience?
  • What topic do you want the speaker to present?
  • How much time is available on the agenda for the speaker?

Designate a contact person to act as host liaison to the speaker prior to and during the event.

Print off the Host Group Checklist as an organizational aid.

Submit an Application Form to request a speaker.

Once the speaker has confirmed attendance at the event you will be contacted by Climate Change Saskatchewan. Then the host group must confirm event details with the speaker:

  • topic of interest
  • audience knowledge level and interest
  • date, time and expected duration of presentation
  • location and type of event
  • contact person name and number
  • audio visual equipment requirements
  • accommodation and transportation from airport (if required)

Transportation for the speaker from local airport facilities is the responsibility of the host organization.

When speaker and event details are confirmed, the host should publicize the event to guarantee sufficient attendance.

Use the speaker's biography provided in your promotional materials and as an introduction for the speaker. We also request that Climate Change Saskatchewan be mentioned as the sponsor.

Allow the speaker an appropriate amount of time to make the presentation as previously confirmed with the speaker.

Ensure that you will have an audience of at least 15 people.

The host should do a last-minute confirmation with the speaker just prior to the event.

Please extend a thank you to the speaker on behalf of your group after the presentation.